Job Description

Administrative Assistant

BANPAY | Full-time | On-site

About the Role:

BANPAY is seeking a reliable and detail-oriented Administrative Assistant to support our operations and administration teams in Houston, Texas . This is a key position that ensures the smooth daily functioning of our office, offering direct support to management and internal departments. If you’re highly organized, proactive, and thrive in a fast-paced environment, we’d love to hear from you.

Key Responsibilities:

Administrative Support

• Manage calendars, schedule meetings, and coordinate logistics for managers and team leads
• Prepare correspondence, reports, and presentations
• Maintain organized digital and physical filing systems

Office Coordination

• Order and track office supplies and equipment
• Support planning and execution of team meetings and company events
• Act as a liaison with vendors, service providers, and building management

Operational Support

• Assist with employee onboarding and workspace setup
• Coordinate travel bookings and expense reports
• Ensure compliance with internal policies and external administrative standards

Communication

• Manage general inquiries via phone, email, and in person
• Draft professional correspondence and maintain up-to-date contact records

Qualifications:

• Education: Degree in Office Administration, Business Administration, or a related field
• Experience: 1–3 years in an administrative support role, ideally in a professional services, financial, or tech environment
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace; experience with tools like Asana, Monday.com, or CRM systems is a plus
• Languages: Fluency English and Spanish or French is a strong asset

Core Competencies:

• Excellent organization and prioritization abilities
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently and handle confidential information with discretion
• Adaptability and problem-solving mindset
• Collaborative attitude and customer service focus

Working Conditions:

• On-site position based in Houston, TX
• Occasional flexibility in hours may be required to support events or urgent tasks
• Must be legally authorized to work in the U.S.

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