Administrative Assistant Job at ILVE USA, Brooklyn, NY

eFZwVjJUZXFKWE5vZWxHam1RUk95bk9NL2c9PQ==
  • ILVE USA
  • Brooklyn, NY

Job Description

Job Title: Administrative Assistant

Location: Bath Beach, Brooklyn, NY (On-Site)

Schedule: Monday – Friday, 9:00 AM – 6:00 PM | Full-Time

Position Summary: We are seeking a highly organized and proactive Administrative Assistant to join our team in Bath Beach, Brooklyn. This hybrid role combines administrative support with project coordination responsibilities, playing a key role in keeping daily operations efficient while driving project timelines and deliverables. The ideal candidate will be detail-oriented, resourceful, and able to balance multiple priorities in a fast-paced environment.

Key Responsibilities:

  • Manage daily office operations including answering phones, responding to emails, and greeting visitors.
  • Maintain and organize filing systems, both electronic and physical.
  • Coordinate calendars, schedule meetings, and arrange travel and logistics for team members.
  • Prepare, proofread, and edit reports, presentations, and correspondence.
  • Monitor office supply levels and place orders as needed to ensure smooth operations.
  • Handle sensitive and confidential information with discretion.
  • Plan, coordinate, and track small to mid-sized projects from initiation through completion.
  • Develop and maintain project schedules, task lists, and status reports to ensure deadlines are met.
  • Facilitate communication between departments to ensure alignment and resolve project-related issues.
  • Monitor project progress, flag potential risks, and escalate issues to leadership when needed.
  • Support process improvement initiatives to optimize workflow and increase efficiency across teams.

Qualifications:

  • Associate’s or Bachelor’s degree preferred.
  • 2+ years of administrative experience; project coordination or management experience is a plus.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management tools such as Asana, Trello, or Monday.com is highly desirable.
  • Strong organizational, time management, and problem-solving skills.
  • Excellent written and verbal communication abilities.
  • Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
  • Professional, adaptable, and collaborative attitude with a keen attention to detail.

Benefits:

  • Competitive salary
  • Health, dental, and vision insurance
  • Paid time off and company holidays
  • Opportunities for professional growth and advancement
  • Supportive, team-oriented work environment

Job Tags

Holiday work, Full time, Monday to Friday,

Similar Jobs

Christus Health

Security Officer Armed-Security Job at Christus Health

DescriptionSummary:Uniformed position at all times. Armed Security Officer's duties include being a visible deterrent to criminal activity, providing security for patients, Associates, and visitors, protecting and patrolling hospital buildings, assets and premises as... 

CloudWalk

Remote Data Analyst - Graphs Job at CloudWalk

 ...pipelines that transform vanilla tabular data into informative graphs. You will also...  ...part of a team of highly competent Data Analysts and Data Scientists. The ability and willingness...  ...potential. As a member of a fully remote and distributed team, you are expected to... 

Holiday Inn & Suites - Beaufort @ Highway 21

On Call Banquet Server Job at Holiday Inn & Suites - Beaufort @ Highway 21

This role involves serving guests in our hotel restaurant, providing exceptional customer service and ensuring a pleasant dining experience. The position demands professionalism, flexibility in scheduling, and the ability to enhance guest experiences through attentive service...

Work At Home Job Source

Telecommute Medical Transcriptionist (FT/PT) Job at Work At Home Job Source

Work at Home Job Source is now in search for a Telecommute Medical Transcriptionist to work in the U.S. only. JOB TYPES: FT/PT, Contract; MUST be a U.S. citizen...  ...dictations and ensuring timely delivery of transcription reports. The company's commitment to quality, security... 

Forhyre

Travel Nurse - Surgical Tech Job at Forhyre

 ...Job Title: Travel Nurse - Surgical Tech Location: Bakersfield, California Department/Unit: Surgical Services Shift: Day Shift Number of Weeks: 13 Salary: $30 - $45 per hour Job Description: EliteCare Medical Staffing is seeking a qualified...