Executive Assistant Job at Medivant Healthcare, Chandler, AZ

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  • Medivant Healthcare
  • Chandler, AZ

Job Description

Company: Medivant Healthcare – Pharmaceutical Manufacturing

Job Title: Executive Assistant

Location: Mainly in Deer Valley but sometime to be in Chandler as well when needed

Salary Range: $70K – $100K Annually

Shift Schedule: Monday to Friday

Shift Timings: 9:00AM – 05:00PM 1/2 lunch or 8:30AM – 05:00PM with 1 hour lunch

Job Type: Full-time

Detailed Job Description:

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to our Chief Executive Officer (CEO) and Chief Marketing Officer (CMO) . This is a pivotal role that requires a high level of professionalism, strong judgment, and the ability to anticipate needs in a dynamic, fast-paced environment.

Key Responsibilities

  • Provide high-level executive support, including calendar management, scheduling, and meeting coordination for the CEO and CMO.
  • Manage and prioritize internal and external communications, ensuring prompt and professional responses on behalf of the executives.
  • Prepare high-quality presentations, reports, and correspondence; support executive-level documentation and deliverables.
  • Coordinate complex domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reports.
  • Assist with planning and execution of executive meetings, board meetings, company events, and leadership offsites.
  • Maintain organized systems for tracking documents, records, and confidential information.
  • Act as a liaison between executives and internal teams, board members, clients, and external stakeholders.
  • Monitor deadlines and deliverables; help ensure the executives are fully prepared for meetings and key initiatives.
  • Exercise sound judgment and maintain discretion when handling sensitive company and personnel matters.
  • Provide support on special projects and ad hoc tasks as directed by the CEO and CMO.

Qualifications & Skills

  • Experience: 5+ years supporting C-suite executives in a fast-paced environment; healthcare industry experience is a plus.
  • Education: Bachelor’s degree in Business Administration or related field, or equivalent experience.
  • Technical Proficiency: Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook); familiarity with Zoom, Teams, and other collaboration tools.
  • Communication: Excellent written and verbal communication skills; polished, professional demeanor.
  • Organizational Strength: Exceptional time management, prioritization, and multitasking abilities.
  • Judgment & Integrity: Ability to handle confidential information with the utmost discretion.
  • Initiative: Proactive, solution-oriented mindset; able to work independently and take ownership of responsibilities.
  • Team-Oriented: Strong interpersonal skills and the ability to collaborate effectively across all levels of the organization.

Job Tags

Full time, Shift work, Monday to Friday,

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