Operations Assistant Job at Altea Healthcare, Portland, OR

eFZOYzJUQ3BKWGRoZjFDa2tnaFB5M3FNK2c9PQ==
  • Altea Healthcare
  • Portland, OR

Job Description

Position Overview: The Operations Assistant plays a crucial role in overseeing the onboarding process for new providers, coordinating facility launches, and ensuring compliance with operational procedures. This position requires strong organizational skills, effective communication, and the ability to collaborate with various teams.

Compensation: $45,000- $60,000 per year

Job Type: Full -Time (Mon-Fri)

Key Responsibilities:

  • Collaborate with the Operations Director to develop and implement operational strategies and goals for the facilities within the market.
  • Monitor and analyze facility performance metrics, including quality of care, patient satisfaction, and financial performance.
  • Support the coordination of operational activities and resources to ensure efficient and effective facility management.
  • Assist in the development and implementation of policies, procedures, and best practices to ensure compliance with regulatory requirements and industry standards.
  • Facilitate communication and collaboration between facility staff, vendors, and other stakeholders.
  • Address and resolve operational issues, ensuring timely and effective solutions.
  • Contribute to the development of staff training programs and performance improvement initiatives.
  • Maintain up-to-date knowledge of industry trends, regulations, and best practices.

Facility Launch Responsibilities:

  • Collaborate with Directors and Implementation Manager on upcoming facility launches, ensuring smooth transitions.
  • Send appropriate signage and standing orders to facilities before launch dates.
  • Assist in completing credentialing packets for new locations as needed.
  • Arrange catering and lunches for facility launches.

Payroll Tracking:

  • Review payroll for daily rate providers to ensure compliance with clocking procedures and visit expectations.
  • Send payroll reports for W2/1099 employees with available data to DOO for approval and completion prior to submission to HR.

Monthly Audits and Reports:

  • Conduct monthly audits of the Provider Master list, checking licenses and certifications against state databases for renewals.
  • Monthly audits of CCM consents and provider compliance
  • Update the Facility Master list/Provider Master list for Sound ACO bi-monthly.
  • Twice monthly review and update the SNF/LTC census on the Facility Operations Tracker.
  • Complete audits and reports as directed by the VP of Operations, Senior Practice Manager, and Directors.

Meeting Attendance and Record Keeping:

  • Attend monthly state and RMD meetings.
  • Take minutes and distribute them promptly to attendees and upload to SharePoint.
  • Maintain and update Key Resources documentation.

General Duties:

  • Provide ongoing support to providers regarding equipment, prescription pads, and other needs.
  • Direct inquiries to the appropriate departments or directors.
  • Support the VP of Operations and Senior VP of Operations as required.
  • Perform additional duties as assigned.

Additional Responsibilities:

  • Maintain company equipment inventory, including laptops, prescription pads, and badges.
  • Assist with development of and maintain SOPs for departments are current and reflect new processes with updated documentation.
  • Conduct bi-monthly audits of provider licenses and certifications, sending reminders for expirations as necessary.
  • Collaborate with IT to maintain current company email distribution lists.

Qualifications

  • High School Diploma required: Associates degree preferred.
  • Proficient in Microsoft Office Suite and healthcare software (e.g., EMR systems).
  • Strong organizational skills.
  • Excellent communication and interpersonal skills.

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

Job Tags

Daily paid, Full time,

Similar Jobs

OPKO Health, Inc.

Pharmacovigilance Associate Job at OPKO Health, Inc.

 ...safety information, from intake to regulatory submission. The PV Associate will support both the research and the post-marketing safety...  ...projects as assigned. Minimum Qualifications BA or BS degree in Life Science, or equivalent with relevant drug safety... 

Kansas Farm Bureau

Public Policy Manager Job at Kansas Farm Bureau

 ...more information, please see: Manages regulatory affairs and policy implementation efforts to encourage engagement among KFB...  ...**Authority** Makes recommendations to the Senior Director of Public Policy. Recommends and follows through with the implementation... 

Yoh, A Day & Zimmermann Company

Deviation Investigator Job at Yoh, A Day & Zimmermann Company

Yoh is hiring a Deviation Investigator for our Pharmaceutical Manufacturing client in St. Louis, Missouri. Responsibilities: Manage Major deviation investigations, including assembling investigation teams, leading root cause analysis, development of CAPAs, and... 

TRUGlobal

Personal Assistant Job at TRUGlobal

 ...Job Title: Executive Assistant to CEO Job Summary: The Executive Assistant to the CEO is responsible for overseeing the operational, financial, and administrative aspects of the CEOs residential and commercial properties. This role ensures all properties are maintained... 

Net2Source Inc.

Lab Technician (Histology) Job at Net2Source Inc.

 ...regulations, Environmental Health and Safety (EHS) standards, animal welfare regulations, and departmental policies/procedures. The pathology data collected and processed on these studies by the Pathology Technician enable candidate selection, first-in-human studies, 13-...