Personal Assistant Job at TRUGlobal, Moraga, CA

eEZKZTN6Q3JLbk5rZVZDbWtRcFB4WHFJL2c9PQ==
  • TRUGlobal
  • Moraga, CA

Job Description

Job Title: Executive Assistant to CEO

Job Summary:

The Executive Assistant to the CEO is responsible for overseeing the operational, financial, and administrative aspects of the CEO’s residential and commercial properties. This role ensures all properties are maintained to the highest standard, projects are delivered on time and within budget, and all services are aligned with the preferences and schedule of the CEO.

Key Responsibilities:

  1. Property Oversight & Maintenance
  • Manage day-to-day operations of the CEO’s residential estates, vacation homes, and investment properties.
  • Coordinate maintenance, repairs, landscaping, and upgrades with vendors and contractors.
  • Conduct regular inspections to ensure all properties are in excellent condition.
  1. Vendor & Contractor Management
  • Source, vet, and supervise service providers including cleaners, landscapers, security, and maintenance teams.
  • Negotiate contracts, monitor performance, and ensure quality and cost-effectiveness.
  1. Financial Management
  • Prepare and manage property budgets, track expenses, and ensure timely bill payments.
  • Provide monthly financial reports and projections to the CEO or their executive assistant.
  1. Project Management
  • Oversee renovation and remodeling projects, ensuring timely execution and budget compliance.
  • Collaborate with designers, architects, and construction teams as needed.
  1. Administrative & Legal
  • Ensure all properties comply with local codes, laws, and regulations.
  • Maintain insurance policies, lease agreements, property documents, and inventory logs.
  1. Personal Support to the CEO
  • Act as the primary point of contact for all property-related matters.
  • Provide white-glove service to support the CEO’s lifestyle and privacy requirements.
  • Coordinate travel arrangements and property availability for the CEO and family.

Qualifications:

  • Bachelor’s degree in Property Management, Real Estate, Business Administration, or a related field (preferred).
  • Minimum 1-5 years of experience managing luxury residential and/or commercial properties.
  • Proven experience supporting high-net-worth individuals or executives.
  • Strong organizational, project management, and negotiation skills.
  • Discreet, trustworthy, and professional with excellent communication.
  • Tech-savvy, with experience using property management software and digital tools.
  • Ability to respond to emergencies outside normal business hours.

Job Tags

For contractors, Local area,

Similar Jobs

HAMPTON INN OF PROVO

Part Time Night Auditor Job at HAMPTON INN OF PROVO

HAMPTON INN PROVO is a guest service focused hotel seeking an energetic, out-going individual to join our Front Desk team as a Part-Time Night Auditor. A Night Auditor is someone who pays attention to details and provides above & beyond guest services to our hotel guests...

SeekTeachers

Nursery Nurse Position Job at SeekTeachers

Description Nursery Nurse Position - Dubai My client, a nurturing nursery, is seeking dedicated and compassionate individuals to join their team of early childhood educators Requirements : **Cache L3 qualification or above OR Bachelor... 

TCT Federal Credit Union

TCT Federal Credit Union Job Opportunities Job at TCT Federal Credit Union

For a list of current Job opportunities at TCT Federal Credit Union, please click here.

City Wide Facility Solutions

B2B Sales Executive (CBS Division) Job at City Wide Facility Solutions

 ...OBJECTIVE The CBS Sales Executive (CBS SE) is responsible for new business development in a highly productive, sales-driven environment. You will be responsible for the full sales cycle, from lead generation to close. The CBS SE will sell and develop a base of... 

Papé Group

Parts Delivery Driver Job at Papé Group

Job Details Description PAPE KENWORTH MARYSVILLE, WA PARTS DELIVERY DRIVER: Do you love being on the road? Do you enjoy providing a great experience for customers? Do you like it when each day has variety? If you answered yes to these questions, we want...